Software as a Service for your print environment
Many organisations are still relying on manual print processes—an approach that is far from efficient. The result? Reduced employee productivity, extended workflows, and a chaotic approach to document management. But there’s a solution: Software as a Service (SaaS). By adopting SaaS, you can fully automate your printing processes. This not only improves employee productivity but also lowers operational costs and minimises the risk of errors.
Automate and digitalise with SaaS
While Software as a Service (SaaS) has been around since the year 2000, it’s only now gaining widespread appeal. Why? Because it’s now easier than ever to deploy enterprise software use it as-a-service from the cloud. SaaS allows you to easily and affordably manage your documents and user access to your printer environment and is reliable, flexible and always available.
Say goodbye to managing on-premise servers and manually updating your software. SaaS shifts software ownership to external service providers, offering an alternative solution to traditional ERP systems, and fundamentally changing the way we print, work and manage documents.
When you choose an SaaS model, you only pay for what you use, essentially ‘leasing’ the software. You can customise the application, but, at its core, it remains the same. This kind of model is becoming incredibly popular, but what are the specific benefits? Read on to discover the top four.
1. Get up and running faster with SaaS
Every IT manager dreams of a hassle-free IT experience.
SaaS is a simple and efficient solution for everyone. Users no longer need to worry about software and operating systems, and setting up cloud printing is a breeze.
Since the software is hosted by a SaaS provider, you don’t have to think about managing updates, installations, maintenance, or onboarding new users.
2. Always the latest software
Technology is an ever-evolving beast.
For IT managers, new software and digitalisation often come with challenges. How do you integrate it seamlessly into your organisation? What if data is lost, the migration experiences unforeseen problems, or new products turn out to be incompatible with your current IT environment? With so many risks, it might seem easier to stick with your existing systems. That, however, would be a missed opportunity. New software should drive your business forward, not to impede it.
With SaaS, you don’t have to worry about upgrading or updating the software for your print environment It’s all handled automatically and in real-time from the cloud so you can be sure you always have the latest features and fixes.
3. Lower you organisation’s IT costs
Pay for what you really use with no hefty upfront investment.
With SaaS, you don’t need to worry about making substantial investments, making document management even more cost-effective. You simply pay a monthly or annual subscription fee to use CRM as a Service, meaning you don’t have to buy, install or update any hardware or even hire dedicated IT staff. In contrast to the one-time, upfront cost of an on-premise solution, SaaS is an operational expense.
This flexibility helps cut printing costs while eliminating the need to purchase, implement, and maintain hardware or software, making SaaS a popular choice for small businesses and startups. Want to learn more about document management? Download our infographic.
4. A secure printing environment with SaaS
Security is key.
A significant 66% of IT professionals say security is their main concern when adopting a corporate cloud strategy. After all, doesn’t it seem counterintuitive and risky to entrust sensitive data to an off-site server? But the reality is often quite different.
Indeed, data is often better protected in the cloud than it would be in a local on-premise environment, as SaaS providers use advanced technologies, firewalls, antivirus systems and cutting-edge security tools to create a robust defence.
Get in touch with Mark Jongen, Solution Specialist – Data Centre.
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